As your business grows over time, your current office may not be big enough to fit your needs anymore. Moving to a newer and larger location is very exciting, but also daunting as there are many things to consider when it comes to updating your business address. We recently moved to a larger office ourselves, so below are a list of a few tasks you need to get done before settling in to your new digs!
1. Let the post office know
No matter how hard you try to save paper, there are always going to be companies that will send you physical mail. Because of this, one of the first matters of business should be to alert the post office that you are moving to a new address. USPS can then forward your mail to you for up to one year in case not everyone who sends you mail knows about your move in time.
It costs $1.05 to change your address with USPS, but you get about $750 worth of coupons after the fact, so it more than pays for itself.
2. Contact your insurance agent
You will need to reach out to your insurance agent to update your business address on your policies. Keep in mind that depending on the nature of your business, your policy premiums may change to reflect any additional risks. Updating your business address with your insurance agent should not take long, but it is important to make sure that your policies reflect your current location.
This is especially important if you have a commercial auto insurance policy as your company vehicle(s) will need to have updated auto ID cards with the correct address listed.
3. Notify the IRS
The IRS will need to know that you are updating your business address before you actually make the move. In order to inform them of your new address, you can fill out Form 8822-B and mail it right to the Internal Revenue Service Center. This form is used when you need to change the following:
- Business mailing address
- Business location
- Identity of your responsible party
Once filed with the IRS, you will receive a confirmation letter in the mail showing that your address has been updated. Make sure you keep this document for your records..
4. Update your website and online listings
Existing and potential clients need to know that you’ve moved! Nothing deters customers away from your business like wasting their time trying to find you because you didn’t update your website. If you’re not sure how to update your website’s contact information, reach out to your site designer and request that they change it on their end.
People use Google more than any other search engine to get directions and find out information on local businesses, so make sure you update your Google listing as well.
Call Risk Averse Insurance in Media, PA to get a quote on a general liability insurance, builder’s risk insurance, auto & home insurance, and more.
Risk Averse Insurance is an independent insurance agency in Delaware County that specializes in providing high-quality insurance products at an affordable price.